Privacy Policy

1. Who We Are

McMahon AI provides websites, business systems, automation setup, audits, digital build services and related consultancy. For UK data protection purposes, McMahon AI is the data controller for personal data collected through this website, forms, enquiries, readiness tests, orders and client onboarding.

2. What Information We Collect

We may collect names, business names, email addresses, phone numbers, business locations, website and social links, enquiry details, readiness test answers, order details, payment status, uploaded files and project information needed to deliver services.

Uploaded files may include logos, images, brand material, documents, price lists, testimonials or other business assets. We may also collect technical website data such as IP address, browser type, device information and usage data.

3. How We Use Your Information

• Respond to enquiries and readiness test submissions.
• Process orders and deliver website, CRM, booking, payment, membership, automation and related setup services.
• Create client records inside our fulfilment system.
• Send onboarding instructions, setup guides and project updates.
• Improve our website, offers and services.
• Keep records for accounting, tax, legal and business administration purposes.
• Protect our business from misuse, fraud, disputes or security issues.

4. Lawful Bases

We rely on contract, legitimate interests, legal obligation and consent where appropriate. Consent is used where required for marketing emails or non-essential cookies.

5. Free AI Readiness Test

If you complete a free AI readiness test form, we use the submitted information to assess areas such as website, lead capture, sales process, customer intake, CRM/follow-up, operations, payments, marketing visibility, customer experience, tools and reporting. The readiness test is a diagnostic review and is not legal, financial, tax or regulated professional advice.

6. Payments And Third Parties

Payments may be processed by third-party providers such as Stripe or GoCardless. We do not store full card or bank details on our website. Some services involve tools owned by the client, such as Notion, Make, Stripe, GoCardless, Google Calendar or Google Business Profile.

We may share relevant information with trusted service providers where needed to operate the website, process payments, deliver services or run business systems. These may include hosting providers, form tools, payment processors, automation tools, workspace/database tools, Google services, email providers, analytics providers and professional advisers.

7. Retention

We keep personal data only for as long as needed. Enquiries and readiness test submissions may be kept for up to 24 months. Client order and project records may be kept for up to 7 years where needed for tax, accounting or legal records.

8. Your Rights

Under UK data protection law, you may have rights to access, correct, delete, restrict or object to certain uses of your personal data, request portability, withdraw consent where applicable, and complain to the Information Commissioner's Office at ico.org.uk. To make a request, contact contact@mcmahonsolutions.co.uk.

9. Security And Updates

We take reasonable steps to protect personal data. No online system is completely secure, so account access should be provided through safe collaborator access where possible. This policy may be updated from time to time.